Presentation Guidelines Speakers and Moderators

All speakers have to deliver their talk before the start of their session to the Speakers' Preview Room.

The Speakers' Preview Room will be located on the Ground floor, located in the scientific hub. Next to the e-posters area.
 

GENERAL

FP Free Paper
4-minute presentation for each free paper + 1 minute for discussion.

Each session of Free papers has been split into blocks, discussion will be held at the end of each block.
Important: Please note that presentation time is strictly limited, no exception. At the end of your allotted time, the AV system will be switched off. A countdown timer will be placed in front of the lectern—please monitor it closely.

The Program is available at the Interactive Program, available at the Congress website https://www.emma.events/site/programme/?a=eacmfs2026

TEMPLATE (Optional)
You may optionally use the official Congress template to prepare your slides. Download it HERE.

IF YOU ARE A MODERATOR:

• Please locate your session room in due time. Please be at your session room at least 15 minutes prior to the beginning of the session.
• We remind you that speakers need to strictly observe the time schedule:
  • FP – Free Paper: 4 minutes
• Each session of Free Papers will be split into blocks of presentations; discussion will be held at the end of each block (approx. 3-4 papers in each block).
• The Program with the timing and the abstract summary of each paper is available at the Interactive Program (Congress website): https://www.emma.events/site/programme/?a=eacmfs2026
• Microphones for questions will be available in each session room.
• Audience questions: Participants - Audience in the discussion should not speak before they are recognized by the chair and must first clearly state their name, institution and country of origin.

IF YOU ARE A SPEAKER:

• Presentations must be prepared ONLY in PowerPoint and provided on a USBremovable drive (any other type of presentation such as keynote must be converted into PowerPoint beforehand)
• Speakers are not permitted to bring PowerPoint presentations directly to the technical staff in the lecture halls.
• The use of personal laptops for presentations in the session is strictly prohibited.
• Speakers should deliver and view/check their PowerPoint presentations at the Speaker's Preview Room at least 2 hours prior to the beginning of the respective session for organizational reasons.
• Please locate your session room in advance and arrive at least 15 minutes before the start of your session.
• Technical staff will be available in the Speakers' Preview Room to assist you with loading your presentation.
• Presentations will be transferred from server to the session room electronically.
• Protection of copyright will be guaranteed, and the presentations will be deleted after the Congress.
• Please note that presentation time is strictly limited, no exceptions. Time your presentation carefully according to the time dedicated in each session:
  • FP – Free Paper: 4 minutes

You have to stay at the meeting room until the end of the discussion block.

All speakers have to deliver their talk before the start of their session to the Speakers' Preview Room.

The Speakers' Preview Room will be located on the Ground floor, located in the scientific hub. Next to the e-posters area. 
 

IF YOU ARE A MODERATOR:

• Please locate your session room in due time. Please be at your session room at least 15 minutes prior to the beginning of the session.
• We remind you that speakers need to strictly observe the time schedule. Further instructions will be given for each session.
• Review presentation times in the Interactive Programme. The Program with the timing and is available at the Congress website: https://www.emma.events/site/programme/?a=eacmfs2026
• Each speaker must be ready near the stage to begin immediately after the previous presentation ends.
• Microphones for questions will be available in each session room.
• Audience questions: Participants - Audience in the discussion should not speak before they are recognized by the chair and must first clearly state their name, institution and country of origin

Comments
Keynote lectures: there is no discussion, you just need to introduce the speaker.

Other sessions: introduction of the speakers, and guide the final discussion panel.

IF YOU ARE A SPEAKER:

• Presentation format: Prepare your presentation only in PowerPoint (.ppt or .pptx). Other formats (e.g., Keynote) must be converted beforehand.
• Bring your presentation on a USB removable drive. The use of personal laptops during sessions is strictly prohibited
• Speakers are not permitted to bring presentations directly to the technical staff in the lecture halls.
  Template (optional): You may optionally use the official Congress template available here: Download Template
• Speakers’ Preview Room:
  • You must deliver and check your presentation at the Speakers’ Preview Room at least 2 hours before your session starts.
  • Technical staff will assist you with uploading your presentation.
  • Presentations are transferred electronically to session rooms.
  • Copyright will be protected, and all presentations deleted after the Congress.
  • Arrive at your session room at least 15 minutes before your session begins.
• All presentations must be delivered live. Prerecorded or virtual presentations will not be accepted.
• Presentation timing: Please note that presentation time is strictly limited, no exceptions. Time your presentation carefully according to the time dedicated in each session.